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How to Write a Cover Letter

A cover letter is a necessity when applying for almost any position. It’s also known as a letter of application. In this letter, you introduce who you are, why you are writing, highlight your skills and experience and request an interview with the potential employer offering the position.

It’s vital that you cover letter be impressive as well as effective. First impressions really do count in this case. You are showing through the letter how effectively you can communicate. Good communication skills are essential for any position.

Here are some overall tips on how to write a cover letter:

  1. It only needs to be a single page. A lot of employers don’t have time to read a multi-page cover letter. Especially when they may have hundreds of applicants applying for the same position.

  2. Do not just list all of your skills and experiences in the letter. In other words, don’t just reiterate your resume. Look at the job description and tailor what skills and experience you focus on in the letter to the keywords in the job description. Also focus on what the company you are applying to needs, and make sure the skills you list help meet those needs.

  3. This brings us to our next point. Every cover letter you write needs to be custom for each job you are applying for. If the hiring manager realizes that they’ve received a stock cover letter from you, they’ll probably just throw it in the trash. But, if they receive a custom cover letter

  4. You need to be concise when you are writing a cover letter. Avoid long and complex sentences, which will cause the recruiter to lose interest when reading. Keep it short and simple.

  5. You need to avoid slang in your cover letter as well. Your vocabulary used in the letter should be standard and professional. You need to communicate that you have the confidence to take on the position that you are applying for.

  6. It’s also good to not be overly formal. Although you need to be professional, it is important to show some personality in your letter. The best way to show personality is to make your cover letter interesting. You can briefly (in about 2 sentences) tell a story about how you heard about the company. You can also tell a story about how you perform a particular skill at a previous job.

  7. Use action verbs in your letter. Examples of action verbs that can be used in a cover letter can be found via a simple good search. To illustrate, let’s say a job seeker wants to state that he has the people skills necessary to be a manager. He can put the following in his cover letter: “As a supervisor at Soso Company, I mediated disagreements between co-workers.” The word mediated is the action verb. By using action verbs, you are utilizing action voice in your writing, which sounds more professional than passive voice.

  8. Only focus on what you can bring to the company. Hiring managers do not want to know what the job will do for you as far as experience. They don’t want to know how great for you to have this particular job on your resume.

  9. Make sure to include the hiring manager’s name in your greeting on the cover letter, using both their first and last name. This makes it more personable.

  10. Your cover letter should be readable. You should only use a 12pt or higher font and stick to readable font faces.

Your cover letter needs to be organized logically. Just like if you were writing a paper for school. Each paragraph should have one main idea. The basic formatting is to have an opening paragraph, body paragraphs, and a concluding paragraph. You also need to include both the company’s contact information as well as your own.

  1. Opening paragraph

This paragraph is your introduction. Here, you need to put why you are writing the company. Since this is a job application letter, it will be something along the lines of the following: “As an experienced electrical engineer, I read your job posting for a Plant Engineer with interest.” Further on, you would state in a way that stands out that your skills fit the position. In other words, you are stating that you are applying for that particular position.

You also need to state briefly who you are in the opening paragraph. For example, you could state that you have a Masters in Electrical Engineering that you received from a major university.

  1. The Middle Paragraphs

This section will be about two to three paragraphs. It should include the following:

  • Reference some of the most important points from your resume in this section. For example, you can refer to a previous job on your resume in which you used the same skills that are needed for the position you are applying for.

  • Demonstrate how your experience and education are compatible with the requirements of the job. Show when you reference the important points from your resume how you can contribute to the company.

  1. Closing paragraph

Here, you request an interview in a polite way. You also need to state what other materials are being sent with the cover letter. A resume should always be included when you send a cover letter. But, you may also include other items such as a portfolio or a sample piece of writing. You can also offer to provide those if requested, instead of including those documents right away.

The above guide to writing cover letters should be very helpful as you look for a job. However, if you ever need professional help in writing your cover letter, Prescott Papers, a custom writing company is a good bet. You should use our cover letter writing services because:

  1. We only use professional U.S. based writers whose primary language is English.

  2. Our writers are also experienced in writing cover letters that are concise and professional, but still, show some personality.

  3. We only use writers who understand U.S. spelling and grammatical rules.

  4. Your cover letter will be completely custom to the particular job that you are applying for. Just provide us the job description and the name of the company, and we will do the rest.

  5. All of your information is kept completely confidential when you use Prescott Papers. This includes any inquiries you make when you call or email our fast and reliable support.

  6. We will complete your cover letter within your allotted timeframe. If you need a cover letter in a rush, we will be happy to work with you. We believe in meeting your needs and providing excellent customer service.

In conclusion, cover letters are essential whenever you are applying for a position at a company. They tell the potential employer who you are and what you will bring to the company. In a nutshell, you are selling yourself to the company. It’s great to write your cover letter yourself to ensure that your personality shines through. Plus, Prescott Papers is always here to help with your cover letter needs.

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