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Write a Cover Letter

Most Interesting Man in the World - Writing an Interesting Cover Letter

The cover letter is your most important document, along with your resume, when applying for a job. With the cover letter, you introduce yourself to your potential employer. You also highlight the skills and experience you have that you can contribute to the position and the company as a whole. This needs to be succinct and professional. It also needs to convey your enthusiasm for the job and showcase your personality.

One of the trickiest things about a cover letter is that you need to keep it down to a single page. This is why being concise and clear is important. You need to get straight to the point. Don’t include skills and experiences in your cover letter that have nothing to do with the position you are applying for.

When you write a cover letter, it is imperative that you do not just repeat your resume. The hiring manager will have your resume to look at. Your cover letter needs to complement your resume.

Each job application you turn in should have an original cover letter attached. That means you need to adapt your cover letter so that it matches the job description. In an enthusiastic, but professional manner, you need to showcase that you have the skills and experience to complete the job. You need to use the keywords that are in the job description. Usually, the keywords are emphasized (bolded, typed in all caps, highlighted) so that they stand out.

For example, this is a pretend job advertisement for a pretend company. The position is for an office assistant. Part of the ad reads as follows:

Office Assistant

Looking for an organized and thorough office assistant who can do the following: Answer phones, file documents, respond to emails in a timely manner.

Applicant must have the following skills: Attention to Detail, Organization, Interpersonal, Teamwork and Communication

The keywords in this job description are “organized”, “thorough”, “attention to detail”, “teamwork” and “communication”. You can tell because the company highlighted those keywords for you. Your cover letter for this particular position should utilize these keywords when you emphasize your skills and experience.

It is essential to create a cover letter that is readable. If the cover letter is not readable, then the recruiter will just throw it away. You need to state your points clearly, avoiding complex sentences with too much information. You also need to pay attention to the font face that you use. Stay away from the fancy fonts and stick with the plainer and readable fonts, such as Times New Roman. Font size is also a factor. Do not go below 12 points in font size. Else, the recruiter may not read the cover letter due to eye strain.

Another way to stay concise is your cover letter is to only focus on what you can do for the company in the position you are applying for. Do not state that this job will be great for you to gain experience or how good it will look on your resume. Hiring managers don’t care about that. They want to know how and why you are the best person for the job.

You also need to use action verbs, which sound more professional. A cover letter is a piece of business writing, so a professional tone is essential. The active voice helps you show, in a clear and easy to read way, that you have the skills to do the job.

For example, let’s say you are applying for a job as an administrative assistant to a manager at a corporation. In your cover letter, you write the following: “The details of the meeting were noted and organized by me.” Here, you are using the passive voice. If you were using the active voice, then you would write the sentence this way: “I organized my notes from each meeting for the company managers.” Here, the writing is more concise and to the point.

While your cover letter needs to be professional, do not be overly formal in your writing. That will just be boring. Employers are interested in hiring people, not robots. They want to see some personality. When you showcase your skills and experience, make it interesting to your audience. Another way to make your cover letter less formal is to find out the first and last name of the hiring manager, and use that in your greeting. This sounds more personable than the generic greetings that are often used by job seekers, such as “To Whom It May Concern:”

Since the cover letter is a busy document, it needs to be organized. The typical format is as follows:

  1. The opening paragraph in which you introduce and give brief information about yourself. You also state in this section why you are writing the cover letter to the hiring manager.

  2. The middle paragraphs, in which you showcase your skills, experience, and, to some extent, your education. This is where it is vital to use the keywords from the job description.

  3. The closing paragraph which contains your request for an interview.

Writing a cover letter can be difficult. This is especially true when you really want the job and are nervous about how you come across to the employer. To that end, there are many professional business writing services out there that write cover letters for a fee. One of those companies is Prescott Papers, located entirely online at www.prescottpapers.com. The following list is a reason why you should use Prescott Papers for your cover letter needs.

  1. We use professional cover letter writers who have the know how to write a cover letter that is both professional and enthusiastic. They know how to convey the appropriate tone in the letter. They know what words to use to grab the hiring manager’s attention.

  2. We only provide custom cover letters that are tailored to the job you are applying for. That is why we need a copy of the job description when you are placing the order.

  3. All of our cover letter writers speak English as their native tongue. They are fully knowledgeable of writing conventions.

  4. Your use of our services, as well as your communications with our support by phone and email, are kept completely confidential.

We believe in providing high-quality custom cover letters that will help you get that much-needed job. All in all, your cover letter is one of the most important parts of applying for a job. Whether you write it yourself or have us write it for you, it needs to showcase who you are in an organized and concise way.

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