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How Do Speaker Notes Work In Powerpoint?

How Do Speaker Notes Work In Powerpoint?

Speaker Notes is a special section in your PowerPoint presentation slides. This section is used by the speaker to write and make notes. This part is kept hidden from the audience and can be seen only by the speaker. Speaker Notes is also referred to as Notes Pages.

Every slide has a space that is intended for use by the speaker to keep track of information or other relevant data pertaining to that slide.

The speaker can keep some key points handy that he or she wants to emphasize on with regard to the slide. He or she could put reminders here so that nothing of importance is forgotten.

For example, suppose you want to talk about an interesting anecdote when one particular slide is being displayed. You can put this reminder in the Notes Section of the slide. When the presentation is going on, you will not forget to mention the anecdote at the correct slide.

In short, Speaker Notes act like a teleprompter prompting you to do things, prompting you in case you have forgotten something etc.

How to access speaker notes during a presentation?

There is no point in having made efforts to key in speaker notes but not having access to them while you are giving your presentation. This defeats the very purpose of Speaker Notes.

You can print the Speaker Notes separately and keep them as hard copies with you into which you can peek while you are presenting. Alternatively, you can use additional software which will let only you access the Speaker Notes on a different display while the presenter is being played for the benefit of your audience on your computer.

How to enter Speaker Notes on PowerPoint?

This is very easy to do. When you start working on a blank presentation and an empty slide is opened, the Speaker Notes section will be right at the bottom of the slide. You simply need to start typing in the data here.

How to view and edit Speaker Notes in PowerPoint?

Suppose you want to access only the Speaker Notes or the Notes Page of each slide for either printing or editing purpose, then this is what you do:

  • Open your PowerPoint file

  • Click on the "View" Tab and choose the Notes Page

The Notes Pages will open. You can now edit them, make alterations, add some more point or print them.

Thus, the Speaker Notes section helps you give a great presentation without forgetting or leaving out critical information that you would like to share with your audience.

Other important tips to create a great PowerPoint presentation

Write out the script before you start making your presentation – Treat your presentation like a drama. Write out the script first. Decide what you want to tell your audience and how you want to tell it. Visualize your presentation.

Your script should read like a story. It should have a beginning, middle, and an end. Your script should work to reach a good climax giving the audience an experience that they will not forget easily.

Take one thing at a time – Avoid having more than one point at a time on your slide. The audience is quite an impatient lot and they will end up reading the entire slide as soon as you put it up without even listening to your presentation. In fact, they will be waiting for you to finish and put up the next slide.

This can be counterproductive to your presentation as critical aspects that you are voicing out will not reach the audience. To avoid this, place one point at a time. Make sure the point is short and succinct and leads the audience to what you are saying during the presentation.

Make sure there are no paragraphs in your presentation – Chunky, uninteresting paragraphs can be a complete put-off for your audience. The boredom that the people in the room will feel at the sight of lengthy and wordy paragraphs will put them to sleep almost immediately and none of them will even hear a word of what you are saying.

Your slides should only illustrate what you are saying. Putting up notes and reading from the presentation is the best way to kill the effectiveness completely and unequivocally.

Align your graphics and format your pictures – Make sure you align your graphics using the Align option on the toolbar. This way the graphics get aligned to fit correctly into the limited space on the slide without appearing cluttered and unreadable. You have the option of formatting your pictures and images as per your liking. Some of the formatting options can add a lot of sheen to a dull image or convert a drab picture into an eye-catching one.

Include relevant audio and video files into your presentation – You have the option of embedding audio and video files into your presentation at appropriate places. This way, you can play the media file directly from the slide. If you do not want to embed the files or if the format of the file is not compatible with PowerPoint, then you can put a comment into Speaker Notes to play the audio/video file from another source.

Make sure your designs are elegant, simple, and effective – Avoid all kinds of flashiness in your presentation. They annoy the audience no end. Dressing up your presentation slides is passé. Simple designs are trendy and reflect a professional profile.

  • Use sans serif text for the body as they are easy to read when they come up on the screen.

  • Keep decorative fonts only for the title and that too only if they are clearly readable

  • Keep dark text on a light background again for easy reading. Dark text against a dark background will jar the audience's eyes

  • Align your text left or right as centered text is more difficult to read

  • Avoid cluttering up your presentation; a simple title, one or two relevant and value-adding images, and a couple of bullet points are all that is needed to make a good effective presentation.

Do not fill your presentation with images – While images can keep the audience engaged and interested in the presentation, too much of images can be annoying. Use images prudently and sparingly. Use them only they have the potential to make your presentation better and can carry your message with added force.

Think of what effect your presentation will have if the image was not there. Will the image's absence dent your presentation? Will it make no difference to your presentation? Will it improve your presentation? Make an informed choice after thinking about the answers to these questions.

Include questions in your presentation – Questions pique interest, arouse the person being questioned to think, and can be a great audience engaging activity. Pose a question at the end of a slide. Give a few moments for them to think and then move on to the next slide.

Modulate your voice throughout the presentation – Especially in a lengthy presentation, take extreme care of not falling into the "drone" pit. Your voice can become extremely monotonous and uninteresting if you do not make that extra effort to modulate as often as you can. Keep a lively, interactive tone of voice.

Practice well before giving the presentation. Keep interesting and witty anecdotes ready to pull the audience out of an impending slumber. Include engaging activities such as question and answer sessions or short quizzes and more to keep the audience active and alert.

Final Notes

A powerful and evocative presentation has the potential to improve your grades to an enviable level. It is important, therefore, to learn and master the art of PowerPoint presentations. Moreover, this skill will come of use to you right through your professional career.

At Prescott Paper, our dedicated team of writers will gladly help you throughout your college time with all types of academic writing. Contact us for custom essays, writing and presentation projects, assignments and more.

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