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Proofreading Company

Proofreading Company

While you find many a good proofreading company that will happily do the job for you at a reasonable cost, it is important for you to know what is proofreading and how to proofread so that you are able to check if the proofread document is perfect for submission.

What is proofreading?

Proofreading is the final stage of the editing process and involves finding and correcting the following errors in your academic paper:

  • Spelling

  • Grammar

  • Punctuation

  • Formatting

Proofreading errors may be very basic in nature but if they exist in your paper, it reflects a highly callous attitude. Your professor will think that if this student cannot even do these basic checks and correct them, then he or she does not take college writing assignments seriously. This creates a negative image about you in your professor's mind which can spell disaster.

What does a professional proofreader do?

A professional proofreader uses his or her judgment, experience, skill, and knowledge to ensure that the work of the author and that of the editor is integrated in such a way that the entire paper is consistent in terms of formatting and styling in addition to correcting the above-mentioned errors. The following elements are checked and corrected by the professionals in the proofreading company.

  • Checks for consistency and accuracy of page headings and page numbers

  • Checks the appendices, indexes, chapter titles, and page numbers against what appears in the table of contents

  • Ensure consistency and accuracy in spelling by following the guide given in the instructions or using their own depending on the client's needs.

  • Checks and corrects inconsistencies and omissions in the content, typography, and layout

Skills and techniques for proofreading your documents

  • A good proofreader will scrutinize papers in minute detail to identify and rectify errors

  • A good proofreader will easily catch the common proof errors that are usually missed by both the writer and the editor

  • A good proofreader will employ a structured process so as to get an error-free paper

  • A good proofreader could use the conventional proofreading markups to notate errors

  • A good proofreader will do his or her job patiently and in a focused manner no matter how long or short the document is

  • A good proofreader will identify and correct all errors in punctuation and grammar

  • He or she will identify and correct all errors in hyphenation and capitalization

  • A good proofreader will be able to recognize a large variety of words and their varying forms of spelling and identify and correct those which have been used erroneously

  • A good proofreader will have mastery over multiple formatting styles so that he or she can check for consistency in formatting right through the paper

  • A good proofreader will use his or her judgment to decide when something requires to be changed and when something is better off left alone

  • A good proofreader will effectively question the writer and/or editor if he or she sees any kind of ambiguity in the text

How to proofread your paper

Before you start the proofreading process, you must read the document slowly and deliberately to ensure the message is clear and unambiguous. This aspect of flow of content and structure of the document belongs to the pre-proofreading phase.

Then, you must read the entire paper to check for spelling, grammatical errors, consistency in styling and formatting, and other aspects of language and presentation mechanics. Each of these tasks needs to be conducted individually and separately.

For example, in the first reading of the proofreading process, identify and correct all spelling errors. Focus only on spelling this time round. Next, take up the consistency of formatting style. Focus only on this aspect and identify and correct the errors. Next, take up the grammatical errors and ensure they are identified and corrected.

If you notice, by the time you complete the proofreading process, you would have read the document multiple times. In fact, by the time you reach the final parts of proofreading, you would know the document contents by heart. This is usually a cause for concern because you would have become desensitized to the errors and mistakes.

To ensure perfection in your proofreading, read the document backward. Close all other parts of the paper with a white sheet and focus on one sentence at a time to check for all proofreading errors. Reading the content backward gives you a fresh perspective of the document thereby giving you more leeway to notice any errors that could have been missed during the earlier proofreading phases.

Another way to confirm absolute zero errors is to read the content out loud. It is highly likely that your ears may catch errors that your eyes may have missed.

Final Notes

Although the proofreading process is the last step in the editing process, its importance cannot be undermined. Ideally, proofreading happens only after the editor(s) ensure the structure and flow of content are all in perfect order. Yet, a good proofreader may find editing faults even at the last minute and it is quite alright to take some time out to correct these editing errors pointed out by the proofreader.

At Prescott Papers, we offer excellent proofreading services done by highly qualified and trained professionals. Do not hesitate to contact us for all your academic related writing and editing work. Call us for writing, editing, and proofreading your custom essays, research papers, writing assignments, dissertations, and more.

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